The Occupational Health and Safety Act, ("OHSA") provides protections to workers from workplace harassment, workplace sexual harassment, and workplace violence.
As defined under OHSA, workplace harassment is defined as one of two things:
A) Engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome; or
B) workplace sexual harassment.
In other words, workplace harassment includes workplace sexual harassment. Workplace harassment also typically takes the form of repeated comments or actions made towards a worker in the workplace which a reasonable person would find offensive. Workplace harassment also includes behaviour like bullying.
Under OHSA, workplace sexual harassment is also defined as one of two things:
A) engaging in a course of vexatious comment or conduct against a worker in a workplace because of sex, sexual orientation, gender identity or gender expression, where the course of comment or conduct is known or ought reasonably to be known to be unwelcome; or
B) making a sexual solicitation or advance where the person making the solicitation or advance is in a position to confer, grant or deny a benefit or advancement to the worker and the person knows or ought reasonably to know that the solicitation or advance is unwelcome.
Typically, workplace sexual harassment focuses on unwanted and offensive comments or conduct made against a worker in the workplace due to protected characteristics like the worker’s sex, sexual orientation, gender identity, or gender expression.
Additionally, workplace sexual harassment includes unwanted sexual advances, including requesting sexual favours, made by people in positions of power, including people who have the ability to hire, promote, or increase the worker’s earnings.
Under OHSA, workplace violence entails:
A) The exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker;
B) An attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker;
C) a statement or behaviour that it is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker.
Physical force causing injury against a worker in a workplace, including attempts at the same, and threats of the same, are all forms of workplace violence. Violent acts are not to be permitted within the workplace.
Workplace violence, harassment, and sexual harassment may originate from various different sources, including from fellow workers, managers, or even customers, clients, or members of the public.
When dealing with concerns of workplace violence, workplace harassment, and workplace sexual harassment, most worker’s will have access to one of two different representatives in their workplace.
Under OHSA, workplaces regularly operating with five (5) or more workers where no joint health and safety committee is present, must have at least one representative from amongst non-managerial workers. This representative can inspect the workplace and make recommendations to managers and employers regarding hazardous workplace conditions.
Alternatively, workplaces can have a joint health and safety committee. The law articulates three situations where the committee is required.
A) Workplaces where twenty or more workers are regularly employed;
B) Workplaces where toxic substances are used or intended to be used, the presence of which poses a danger to workers; or
C) Workplaces, other than construction projects where fewer than twenty workers are regularly employed, with respect to which a regulation concerning designated substances applies.
These committees have both workers and managerial representatives, and can inspect the workplace, make recommendations, and can even investigate situations which pose a threat to health and safety, including the risk of workplace violence, harassment, and sexual harassment.
Employers have certain obligations and specific duties under the OHSA, including preparing a policy with respect to workplace violence and a policy with respect to workplace harassment. Such policies must be posted in the workplace so that they are easily accessible by workers.
In addition to producing and publishing policies conspicuously, employers must also develop a program to implement policies respecting both workplace harassment and violence. These programs are meant to limit the risk of, and provide workers and employers with strategies to deal with, workplace harassment or violence.
Programs addressing harassment and violence must include certain elements. Programs for workplace violence must contain measures and procedures to:
A) Control risks likely to expose workers to injury;
B) Summon immediate assistance when workplace violence occurs or is likely to occur
C) Report incidents of workplace violence to the employer or supervisors;
D) Set out how the employer will investigate and deal with incidents or complaints of workplace violence;
E) Any other elements prescribed in law.
Similarly, programs for workplace harassment must contain measures and procedures to:
A) Report incidents of workplace harassment to the employer or supervisor;
B) Report incidents of workplace harassment to a person other than the employer or supervisor if either is the alleged harasser;
C) Set out how incidents or complaints of workplace harassment will be investigated and dealt with;
D) Set out how information obtained about an incident or complaint of workplace harassment will not be disclosed unless the disclosure is necessary for the purposes of investigating or taking corrective action with respect to the incident or complaint, or is otherwise required by law. This includes identifying information about any individuals involved;
E) Set out the procedure for informing a worker or workers who have allegedly experienced workplace harassment, and for informing the harasser (if they are also a worker of the employer) of the investigation’s results, and any corrective action that has been or will be taken as a result of the investigation; and
F) Any other elements prescribed in law.
Workers must have access to violence and harassment programs and policies and must be informed and instructed on the content of those policies and programs. These programs are established to help resolve complaints and concerns pertaining to violence or harassment at work.
In addition to obligations to produce violence and harassment policies, employers who become aware of situations of domestic violence which may occur in the workplace also have obligations to take reasonable precautions to protect the worker.
Further, employers have a duty to provide workers with information about a person with a history of violent behaviour if the worker is likely to encounter said person while performing their job, and the risk of violence is likely to expose the worker to physical injury.
Employers are obliged in law to provide a safe workplace environment to employees, and that includes protecting workers from harassment and violence in the workplace.
OHSA does have an enforcement mechanism which can be exercised where there is a failure to adhere to the duties enshrined in the legislation. Complaints can be leveled, and inspectors may be called to address concerns raised about failures to adhere to OHSA.
Mr. Ball is the author of the authoritative and definitive text Canadian Employment Law, published by Canada Law Book (a division of Thomson Reuters). The text is used and cited by lawyers, law schools and judges across Canada.
To order Mr. Ball’s Canadian Employment Law, please visit the Carswell Store by clicking here or on the button below.